UC Berkeley Extension

Nov 22, 2021

6 min read

Deconstructing the Project Management Process

The 5 phases every project manager needs to know

Illustration showing five project management processes

In order to do so, project managers focus on five process groups, or phases:

Graphic showing full project management process and all phases

1. Initiation

Graphic highlighting initiation phase of project management process

2. Planning

Graphic highlighting planning phase of project management process

Resource management

  • Who will work on the project?
  • Do they have the necessary skills?
  • How do they impact the budget?
  • Are they even available?

Risk management

  • What are the potential setbacks a project might face?
  • If these risk events occur, what will be their impact?
  • What can we proactively do to mitigate risks?
  • How much money should we set aside to handle risk events when they happen?

Communications management

  • How will the project manager, team and stakeholders communicate?
  • What kinds of reports are needed for different audiences?
  • How will we manage project documentation?

Quality management

  • How will the project manager know if stakeholder requirements are met?
  • What processes and standards are necessary to measure compliance to requirements?
  • How will defects be detected, fixed and communicated?
  • What are acceptable number and degrees of defects?

3. Execution

Graphic highlighting executing phase of project management process

4. Monitoring and Control

Graphic showing monitor and control phase of project management process
  • Is the project on schedule?
  • Is the project on budget?
  • Are deliverables conforming with quality expectations?
  • What risk events have occurred? How are they being resolved?
  • How can we get better at what we do?

5. Closing

Graphic showing closing phase of project management process
  • Teams should engage in a lessons-learned activity.
  • All project documentation should be preserved.
  • An analysis should be done comparing the original project baseline with the actual results.

Are You Ready for a Career in Project Management or Add These Skills to Your Current Position?